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Legislative Breakfast Toolkit
A suggested timeline for planning your breakfast
August-October
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Local committees form and have first meetings
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Schedule event dates, typically Fridays, 8-9am, between the end of January and early March
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Determine host libraries
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Contact area legislators for availability
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Inform MBLC and Legislative Committee of confirmed dates and locations
November
- Meet with host libraries to discuss menu, set up, programs, reimbursement, etc.
Menus can be anything from continental breakfast to full sit down offerings, depending on host library and budget. - Send out fund raising letters to Friends Groups/Trustees
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Confirm speakers for programs, including MBLC
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Prepare invitations and programs for printing. Include Library Legislative Day date on program.
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Plan press releases and other PR
December-January
- Send out invitations
- Fundraising reminders
January-March
- Record RSVPs
- Stay in contact with legislators and others who have agreed to speak
- Send out PR
- Prepare sign in sheets for attendees. Prepare other handouts. MBLC will bring agenda copies and other materials
Post Breakfast
- Reimburse host libraries
- Inform MBLC and Legislative Committee of attendance
- Ask host library directors to send thank you notes to legislators
- Send “thank yous” to host libraries
Helpful Resources
Fundraising Letters:
Pioneer Valley Fundraising letter 2010
Invitations:
Metrowest Legislator Invitation to Breakfast
Central MA breakfast invitation template
Assabet breakfast invitation 2012
Programs:
Metrowest Breakfast Program 2012
Dudley breakfast program 2011
OCLN breakfast program 2012
Assabet breakfast program 2012
Other:
MLA/MSLA Legislative Year
Thank You Donations 2012
Thank You for Hosting 2012
Save the date postcard 2012
Groton To Do List-Week of breakfast