Legislative Breakfast Toolkit
A suggested timeline for planning your breakfast
August-October
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Local committees form and have first meetings
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Schedule event dates, typically Fridays, 8-9am, between the end of January and early March
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Determine host libraries
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Contact area legislators for availability
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Inform MBLC and Legislative Committee of confirmed dates and locations
November
Meet with host libraries to discuss menu, set up, programs, reimbursement, etc.
Menus can be anything from continental breakfast to full sit down offerings, depending on host library and budget.
Send out fund raising letters to Friends Groups/Trustees
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Confirm speakers for programs, including MBLC
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Prepare invitations and programs for printing. Include Library Legislative Day date on program.
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Plan press releases and other PR
December-January
- Send out invitations
- Fundraising reminders
January-March
- Record RSVPs
- Stay in contact with legislators and others who have agreed to speak
- Send out PR
- Prepare sign in sheets for attendees. Prepare other handouts. MBLC will bring agenda copies and other materials
Post Breakfast
- Reimburse host libraries
- Inform MBLC and Legislative Committee of attendance
- Ask host library directors to send thank you notes to legislators
- Send “thank yous” to host libraries
Helpful Resources
Fundraising Letters: